Pool Prime Pro
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Orlando, FL

Pool service software for Orlando pool companies

Recurring routes, rental-turnover schedules, photo-documented stops, and branded invoicing — one OPs system for Central Florida pool service.

Start your 14-day free trial

Residential routes and rental turnovers in one book

Central Florida route books mix weekly residential accounts with vacation-rental and HOA work that needs tighter documentation. Pool Prime Pro keeps both on the same schedule, separated by account type and job type.

  • Residential and commercial account types with filtering and real-time search
  • Frequencies from weekly through 5x weekly, plus bi-weekly and monthly
  • Job types for routine maintenance, chem-only service, and filter cleans
  • Internal tasks assigned to employees, with or without a customer attached

Documentation property managers accept

Rain, algae blooms, and heavy bather load generate disputes. Every stop carries the evidence, and the customer portal puts it in front of the account holder without a phone call.

  • Chemical readings, notes, and before/after photos on each visit
  • GPS-logged stop completions with timestamps
  • Clock in/out and job start/finish time tracking for payroll and operations reporting
  • Customer messaging with admin replies and unread indicators on both sides

Branded billing with no per-stop fees

Send quotes and invoices under your own company name, logo, license number, and reply-to email — generated from the same records your techs work from.

  • Service catalog with pricing, labor and material cost, and tax-exempt options
  • Quote to invoice conversion that keeps terms and notes intact
  • Deposits, discounts, and tax applied on the document
  • Card payments through the platform Stripe rail at a 0.5% platform fee

Frequently asked questions

Does Pool Prime Pro work for Central Florida pool routes?
Yes. Companies servicing Orlando, Kissimmee, Winter Garden, Windermere, Lake Nona, and the surrounding Central Florida area can run recurring routes, technician dispatch, field logging, invoicing, and payments in one system.
Can it handle vacation-rental and property-manager accounts?
Yes. Accounts can be marked residential or commercial, a single customer can hold multiple properties, and higher frequencies (up to 5x weekly) cover short-term rental turnovers. Photo and chemical logs give property managers the documentation they expect.
Do customers get their own login?
Yes. Customers can be invited to a portal where they see visit history with photos, request service, report a concern, upload pictures, add a property, and view or pay invoices. Access shuts off automatically when an account is marked inactive.
What does it cost?
Basic $99/mo, Pro $199/mo, and Enterprise $499/mo, plus $10 per additional user beyond the included admin. No per-stop fees. Invoices processed through the platform carry a 0.5% fee; Stripe's processing fees are separate.
Is there a trial?
Yes — 14 days with full Enterprise access, including invoicing, the customer portal, and the AI Tech Assistant. Company details and a payment method are collected at signup and nothing is charged until the trial ends.
Start your 14-day free trial

Full Enterprise access for 14 days. No per-service-stop rate on any plan — ever.